In February of this year, I embarked on a journey to host my own summit. I decided to do this because I wanted to create an experience I felt like I was missing. I wanted to bring together women who are both career driven as well as entrepreneurial for a weekend to see what would happen. Thus, Hustle HER Way was born. I did everything myself from building the website, creating the marketing materials, securing sponsorships and even hosting one of the workshops. Thankfully, I have an awesome group of friends who provided support during the journey, because there were plenty of overwhelming moments. The event sold out and was everything I hoped it would be and more. Here are my major takeaways from hosting my own women’s empowerment conference.

Don’t underestimate small businesses

hosting my first summit — Photo: Courtesy of Kyshira Moffett

When it comes to sponsorship, many tend to go straight for the larger companies and foundations. Though this can lead to larger checks, sometimes these organizations aren’t interested in supporting smaller scale events. Additionally, depending on what time of year you submit your request, they might have already allocated their funds. Don’t underestimate small and internet businesses. I secured 15 sponsors for my event, and many of them were small businesses. Some of them provided monetary support while others provided donations of items to include in the attendee gifts bags. Others can provide items as giveaways or raffles. Think creatively on how you can leverage these partnerships.

Branding matters

hosting my first summit — Photo: Courtesy of Kyshira Moffett

Great speakers and an awesome venue are important, but how you market them is even more important. Your marketing materials should convey that your conference is an experience that someone doesn’t want to miss out on. I created graphics for Instagram that were inspirational and empowering, similar to the experience that one would get at the summit. I also hosted a special Hustle HER Way edition of my #HERmovement Twitter chat to provide digital taste of what the summit would consist of. Be very thoughtful in your branding and how it aligns with your vision.

Organization is the key to your sanity

hosting my first summit — Photo: Courtesy of Kyshira Moffett

I created a project plan in Excel where I listed every task that needed to be completed for the summit, as well as their due dates. Because this was a one-woman show, I knew something would slip between the cracks if I didn’t document what I was doing. I used this spreadsheet to keep track of every call and email I sent, vendors, sponsors, purchases, etc. Maintaining efficient records will save you the time of figuring out where you are and will be helpful if you decide to bring volunteers on board.

Check out @hustleHERway on Instagram for highlights of the summit! Have you hosted large scale events before? Share your own best practices in the comments!

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Kyshira Moffett

Writing since January 2016 · 2 stories contributed